MailZen

BYOD Security Solutions

Securing personal phones and mobile devices for company business without the need for complex and intrusive MDM solutions.

MailZen - Security App for BYOD

MailZen is the ultimate solution for secure remote working on Bring Your Own Devices (BYOD). It mitigates the risk of using personal mobile devices for work by safeguarding both company and personal data. Through an easy-to-install application, Mailzen provides separate management control for business access and data control. Unlike Mobile Device Management (MDM) solutions, MailZen does not take control of the user's device. Instead, it establishes a secure container for company applications and data on both iOS and Android devices. By allowing company access only within the secure app container, MailZen ensures that user autonomy is maintained, building trust and addressing GDPR concerns.

MailZen effectively addresses the challenges of remote access, mitigating risks of network hacks and data breaches. It ensures compliance and provides peace of mind for organizations and employees using their own devices for company business.

MailZen simplifies secure mobile work by eliminating the need for Mobile Device Management on personal phones. It offers an easy to use app that ensures security of work applications and data, allowing users to work safely from their own devices anywhere, anytime. This solution prevents the inconvenience of carrying a second company phone, saving both money and a huge amount of IT resources.

MailZen: Focus on Fundamentals

Encrypted Container App for unmanaged mobile devices
Enables personal device usage for company business
Strict isolation of office and personal data
Easy App for user - just download , set-up and operate
Public private key authentication for secure connection
No intrusive mobile device management (MDM) agent
Full office suite of applications in a single container (including Office 365, E-mail, Encrypted calls, Contacts, Calendar, Document storage as well as Tasks, Notes, Browser, Printer, and Camera)
iOS and Android
Securely enabled user activity including Secure Documents and Secure Camera
On-premises and Cloud Management Options
No mixing (accidental or otherwise) of contacts, images, communications, or data
No privacy concerns for personal data (GDPR compliant)
No additional company phone required

BYOD-ready

By allowing employees to use their own devices, Bring Your Own Device (BYOD) strategies allows for significant cost savings, and increases user satisfaction. With MailZen, users can access all of their work content on their preferred mobile device, and administrators can retain complete control of corporate data - without infringing on users’ privacy.

MailZen ensures that all business-critical data is encrypted and remains within a secure container. It’s all accessed via one app and a secure certificate based single sign-on. It’s perfect for employees as well as contractors and temporary workers.

Key Benefits

Secure and frictionless access to company data and resources from a personal device - no second company phone required with costs and liabilities.

Company Email, documents, phone calls, camera, and more, using a secure containerized app with no cross-contamination between personal and private data.

Keep full control over company data, no matter how it’s accessed to prevent data breaches. Full secure and authenticated access to remote company end points.

GDPR compliant protecting personal data of employees, as well as regulatory compliance for classified data (eg TISAX). No MDM agents installed.

MailZen industry-leading security

Certificate-based authorization
Secure encrypted communication via TLS
End-to-end email encryption with S/MIME
Jailbreak detection
Remote app lock and wipe
Management through a cloud-hosted or on-premises management portal
Full data protection
Optional secure gateway for internal server access

The hidden features

The Secure Gateway protects the On-Premise Exchange server against known and unknown vulnerabilities

MailZen is the only app in its category that does not share the contacts with the mobile OS while still providing caller-ID

Provides push notifications without the need to have the Microsoft 365 credentials cached on your mobile device

Direct access to Intranet without the need for VPN

Easy user onboarding

Onboarding uses couldn’t be easier. Once the MailZen app is downloaded and installed, the user signs in and gains immediate access.

MailZen is an integrated single app, providing the users with all the work apps required, including direct access to internal websites approved by IT. It completely takes away the burden of security responsibility of the end-user.

Quick Demo Mailzen

Secure Container App for BYO Mobile Device Management

A demo of Mailzen from a user perspective. Easy and intuitive to use providing a high-level of security for company data, and privacy for the user against company interference. respecting GDPR regulations.

MailZen is built for the enterprise around 3 components:

1. MailZen App

The MailZen App stores corporate data, such as emails, contacts and documents, in a single, encrypted container. Corporate data is kept separate from personal apps and data, it does not require managing multiple applications or the device itself. Emails can be encrypted by using S/MIME. The app is easily configured and users simply download the app from the app store.

2. MailZen Gateway

The MailZen Gateway secures remote access to company data and ensures that users only access their assigned resources. MailZen Gateway grants access to internal resources via the MailZen App.

3. MailZen Management Portal

The MailZen management portal can be installed on-premises or hosted as a separate tenant in the cloud. Predefined policies orchestrate the access to data and synchronise data to and from the secure, encrypted container on the device. It is, for instance, possible to control the access requirements to the data in the container (e.g. using a PIN-code, password, TouchID or FaceID), the automatic locking of the secure container after a specific time and the wiping of the container in case of problems.

The management portal does not contain any company data, except for the e-mail addresses of the users. Administrators only control the app, not the device. And administrators can never access the company data stored in the secure container.

Enhanced benefits of MailZen

Reducing IT Management Burden

End-user self provisioning:

Users will be presented with only ONE app providing direct access to all company data. Email, Calendar, file shares, SharePoint, Tasks and even a browser for direct access to Intranet sites.

Reduced number of management tasks:

There is no need to setup and maintain specific security policies. MailZen provides a high security policy as a standard feature. Equal for both Android and IOS.

On-premises Installation

Easy management:

MailZen supports a true BYOD strategy even with on-premise MS Exchange server.

High Security:

Installation of on-premise Management Portal and inline Secure Gateway. The Exchange server is never exposed to the Internet.

Hybrid Environment: Exchange on-premise / Office365 / Private Cloud

Easy management:

One application supporting MS Exchange on-premise and Office365.
Managed access to on-premise, SaaS, OneDrive storage from a single interface.

Secure:

On-premise Management Portal and Secure Gateway.
End-to-End Encrypted sending and saving of files and photos.

Device Agnostic - support for Smartphones, iPads, Tablets

No device policy needed (BYOD, COPE, MDM...)

MailZen delivers high standard security on mobile devices.

No specific OS needed:

MailZen operates on Android and iOS.
Frictionless unified user experience

Non-intrusive:

Complete separation of personal and business data.
Personal data never visible/accessible by IT-admin
Remote access for business email, calendar, contacts, intranet, file storages, ...

Temporary and External Staff

Limited access time to data:

MailZen provides full access to all relevant data for external or temporary staff.
Allows IT-admin to easily revoke access to the data when the contract is terminated.

Multiple Mail Accounts:

You can use multiple accounts via one device.

Ensuring IT Security Policies

End to End Encryption of Company data:

Encrypted connection between the MailZen app and MailZen Gateway.
Mutual authentication between server and client.
Auto-enrolled certificates verifies user identity eliminating the need for passwords.

No sharing of data from the container with other apps:

By default, there is no data sharing between MailZen and the internal OS of the mobile device.
The Secure Camera feature prevents photos are stored outside the MailZen App.
Protected Caller ID; contact details within the Exchange server are never synchronized with the local apps on the device. Normal Caller ID functionality remains.

Compliance fulfillment (GDPR, VS-NfD, NATO RESTRICTED, TISAX®:

Encryption of data at rest and in transit